Operations Coordinator

HomeAid’s mission is to help people experiencing or at risk of homelessness build new lives through construction, community engagement, and education.

The Operations Coordinator is responsible for furthering the efforts of the charity by providing administrative support to the Executive Director, the Director of Development, and the Board of Directors.

In addition, this position is responsible for assisting HomeAid’s Community Outreach Committee and for planning groundbreaking and dedication events.

Position Requirements:

  • A college degree in a related field is preferred.
  • Experience in a goal- and positive team-oriented environment and an ability to work under pressure and meet deadlines.
  • Strong interpersonal skills, including a desire and ability to work with volunteers in a non-profit environment. Candidate should be relationship-oriented, willing to work in a positive collaborative environment; humble, yet dependable and success-oriented.
  • Strong, proven administrative and organizational skillset.
  • Possess excellent written and verbal communication skills and extreme attention to detail and accuracy.
  • Proficiency in Microsoft Office, Adobe PDF, Salesforce, Canva and fluency with the internet and social networking sites.
  • Experience in event planning preferred.
  • Ability to interact professionally with all levels of individuals from CEOs and board members to interns, volunteers and the homeless.
  • Able to work independently, with minimal supervision.
  • Flexibility to work occasional nights and weekends as required for special events.
  • Self-starter, willingness to explore new programs / opportunities.
  • Cannot be an immediate family member of any HomeAid employee, HomeAid board member or the GHBA staff.

Duties and Responsibilities:

  • Supports Executive Director with day-to-day coordination and management of charity operational activities
    • Provide assistance in organizing monthly board meetings and committee meetings, including notification of meetings, preparation of agendas and reports in coordination with Director. Distribute meeting materials including other Board presentation materials, take and publish minutes, reserve facilities, arrange for lunch
    • Help manage Director’s schedule, prepare for meetings, conduct meeting follow up Assist in organization and maintenance of Board records including Board terms, potential candidates, and Board roster Draft annual strategic plan based on committee goals and input from Director, President and Board
  • Supports Director of Development with fundraising efforts and events
    • Prepare and distribute correspondence for event solicitations, thank you communications, E-Blasts, Invoicing, etc.
    • Create and order promotional materials; oversee auction; solicit donations from community, manage auction website, track donations.
    • Ensure that appropriate and timely recognition is given to all event donors and volunteers
    • Update and track data in Sales Force
    • Coordinate meetings, distribute meeting notices, agendas, and other meeting materials, arrange lunches
    • Maintain electronic and paper-based files for grants, events, marketing materials, etc.
    • Coordinates summer intern hiring and training
    • Assist with set up and event day details / needs.
    • Manage event sites (Text to Give)
  • Community Outreach
    • Acts as the lead staff liaison with Community Outreach Committee
  • Other Responsibilities
    • Minor website updates on a regular basis.
    • Coordinates event details for groundbreakings, dedications, vendor appreciation ceremonies, luncheons, etc.
    • Manage ‘info’ email account and forward inquiries within a timely manner
    • Provide support to Accounting Manager, Director of Marketing/Public Relations and Grant Writer as needed

Compensation and Benefits

This is a full-time, 40 hours per week position. Salary is commensurate with experience. HomeAid staff are housed at the Greater Houston Builders Association and are afforded the same benefits as the GHBA employees, including shared cost health, dental, life and disability insurances, a matching 401K plan. The vacation schedule/PTO plan is generous.


If you are interested and would like the full job description, please email your most current resume and cover letter to [email protected]