ExxonMobil / HomeAid Houston Internship

Job Description

Position Title: Marketing & Special Events Assistant
Title of Immediate Supervisor: Director of Marketing & Special Events

Duties and Responsibilities

Project Playhouse fundraiser:

Be responsible for all volunteers in attendance at each Astros game which would include recruiting, tracking, reminding, and instructing volunteers.
Promote raffle ticket sales through email blasts and weekly newsletter. Encourage board members to sell raffle tickets and track those sales. Also attend GHBA sub-committee functions (BABA, RMC, CBC, AC) to promote the playhouse and sell tickets.
Prepare all materials for raffle tickets sales at Minute Maid Park (press packets, David Weekley buttons for aprons, volunteer instructions, bank bags, ticket bundles, marketing materials, etc.)
Organize and coordinate the playhouse move into Minute Maid Park.
Work with marketing company to ensure marketing materials for raffle ticket sales are correct and produced on time.
Attend as many Astros home games as possible during the raffle ticket sales event. Manage the volunteer's activities, ticket sales and banking as well as set up and tear down each night.
Manage all online ticket sales HomeAid's website. This would include activities such as ensuring website is set up correctly for online ticket sales.
Keep weekly accounting of all raffle ticket sales.
Organize and coordinate playhouse move out of Minute Maid Park.
Key presentation
Perform audit of ticket sales.
Contribute feedback during Project Playhouse debrief meeting.

Donor Database:

Maintain donor database with names of ticket purchasers from Project Playhouse. Also enter all past donors to HomeAid into database.

Meetings Coordination:

Reserve meeting rooms, send out meeting reminders, prepare any meeting materials and order lunch if necessary.

Dedications and Groundbreakings:

Be responsible for sending out invitations and tracking rsvp's to event.
Help prepare any necessary materials for the event such as vendor appreciation certificates, food, check-in materials, press packets, programs.

Marketing Materials Organization:

Keep all current marketing materials organized by year, vendor, and agency.

Job Requirements

Eligible interns must meet the following Volunteer Houston criteria:

Be enrolled as a full-time (12 or more credit hours), undergraduate student; and
Be returning to school for the fall semester after their internship as either a sophomore, junior or senior; and
Cannot be an immediate family member of any employee or board member of ExxonMobil, Volunteer Houston, HomeAid Houston, or GHBA staff
Be available on June 3 to attend an ExxonMobil CSJP Kickoff Event
Be available on June 16th to attend an Intern Development Seminar at Montrose Counseling Center
Be available on either June 29, 30, or July 1 to participate in an agency project
Be available on July 15th to attend an Intern Development Seminar

In addition, the intern must meet the following HomeAid Houston criteria:

Be available to work from June 1 through Mid-August
Be available on Saturday, June 12th and Sunday, June 13th to work at the GHBA New Home and Remodeling Show and help sell Project Playhouse raffle tickets
Be available to work some evenings and weekends from July 23 through August 19 at the Houston Astros games at Minute Maid Park
Have business casual clothing appropriate for an office environment to wear Monday through Thursday
Sign a media release to allow photos to be posted on HomeAid Houston's website, The Houston Chronicle, the Houston Builder magazine, and any other media outlets which HomeAid Houston may want to use for marketing purposes
Have a cell phone which can be used for business purposes and reliable transportation
Have all job application-related forms turned in by April 15th; intern must be hired by April 30th

Contact

Please email resume to lpipitone@homeaidhouston.org. Resume should include phone number and email address. Also, please advise us when you would be available in Houston for an on-site interview.